ITALIAN AMERICAN EXECUTIVES OF TRANSPORTATION
BY LAWS – Revised January 2019
This organization shall be known as, Italian-American Executives of Transportation. IAET will be the acronym.
This organization is a corporation not for profit, chartered under the ‘General Not for Profit 501(c) 3 Act of Illinois, approved July 1943, hereinafter referred to as the Statute.
- To assist in educational programs, scholarships and educational activities.
- To be of charitable assistance whenever possible to Italian American groups and other worthwhile organizations.
- To promote personal acquaintances and friendly relations between its members and to enhance the image of the Italian Americans in the community
- To promote culture and enhance cultural awareness.
Officers and Executive Committee
The officers of the Italian American Executives of Transportation shall be:
- 1st Vice President
- 2nd Vice President
- Recording Secretary
- Financial Secretary
- General Counsel
- Sergeant Of Arms
- Chairman of the Board
- Vice Chairman of the Board
And nine (9) Directors and they shall constitute the executive committee
- No member of the Executive Committee shall be entitled to any compensation for serving as such.
- Executive Committee and membership will be entitled to be reimbursed for any authorized expenses incurred with meeting the objectives of the IAET.
Application for membership shall be submitted, in writing, endorsed by a member in good standing and accompanied by the first year’s membership dues in accordance with Article 5. Each application submitted, after due investigation by the Membership Committee, shall then be referred to the Executive Committee for final action.
Active: There shall be three (3) classes of active members.
- Those dues paying members in good standing shall constitute an active member. They can hold office and shall be entitled to one (1) vote.
- Those members who for past services or circumstances so deemed as worthwhile by the Executive Committee shall be voted as an Active Lifetime Member. These members may not hold office but do retain their voting rights.
- Those members in good standing, who have paid dues for at least ten years and who have reached the age of eighty (80) or above, will be considered Permanent Members. They no longer have to pay dues, yet they are considered a member in full standing. They can hold office and shall be entitled to one (1) vote.
Past Honorees: Those who have been honored as Person of the Year, are welcome at all meetings; however, hold no rights or privileges as a paid member in full standing, unless they have applied, been voted in and paid for membership, in the Italian American Executives of Transportation.
Qualification for Membership:
Any person of Italian American heritage or any individual who the Executive Board deems to be an asset to our organization will qualify for membership. The individual must have high moral and ethical standards and believe in the Mission Statement of the Italian American Executives of Transportation.
Election to membership shall be by an affirmative vote of not less than two thirds (2/3’s) of the present Executive Committee. Affirmations can also be made by e-mail initiated by the Membership Chairman. The membership is vested in the name of the individual and is not transferable.
Any member may,
for non-participation, or conduct unbecoming a member of this organization, be
suspended or dropped by a two-thirds (2/3’s) vote of the Executive Committee,
he or she shall be entitled to a refund of dues paid in advance in an amount
equivalent to the difference in dues between the date of suspension and the
date to which the advance payment would have applied. No member shall be suspended or dropped from
membership prior to twenty (20) days after written notice shall have been
mailed to them and he or she has been afforded a reasonable opportunity to be
heard before the Executive Committee.
Any member wishing to tender resignation must do so in writing. Resignation may be accepted or declined by 2/3 of the Executive Committee. There is no entitlement to a refunding of dues unless a request is made by the resigning member and approved by 2/3rd vote of the Executive Committee. The refund may be prorated as recommended by the Executive Committee.
Dues & Initiation
Annual dues shall be sixty dollars ($60.00) per year, for those members who are under sixty-five (65) years of age. For those members who are sixty-five (65) years of age and older, the dues shall be forty ($40.00) per year. Members accepted after July 1st of the year, shall pay thirty ($30.00), for those members who are under sixty-five (65) years of age and twenty ($20.00) for those members who are sixty-five (65) years of age or older. Dues statements must be in the mail on or before December 15th.
a. Dues may be waived for extenuating circumstances, such as illness, incapacitation, or financial duress, upon approval of the Membership Chairman or President.
b. Dues may also be waived for like kind exchanges, services rendered, consideration for future payment, or future performance of services or exchanges, upon approval of the President.
Suspension: Failure of any member to pay dues before March 1st of the year which dues are payable will cause membership to be suspended. Members so terminated shall be reinstated only after all dues in arrears have been paid, plus a reinstatement fee of $5.00 and reinstatement by the full board.
The Fiscal Year of the Italian American Executives of Transportation shall begin the first day of January in each year and end on the thirty-first (31st) of December of the same year.
General Meetings shall be held the second Thursday of every month. Meeting place shall be conveyed by the President or his designate and will convene at 6:30 P.M… Each General Meeting shall, be conducted by the President or designate.
The Annual Election Meeting shall be held in November, unless circumstances dictate otherwise. The decision will be made by the presiding Chairman of the Board.
Dinner shall be in January, unless circumstances dictate otherwise. The decision will be made by the incoming
Fifteen per cent (15%) of the voting members shall constitute a quorum.
A special Meeting shall be called at anytime by the President on written request of four (4) members of the Executive Committee or a Quorum of the voting membership stating the purpose of such meeting. Notice of such meeting shall be mailed to the membership at least four (4) days before the date set for such meeting, stating the purpose, and no other business except by unanimous consent.
The Executive Committee meetings shall be held at minimum of four (4) times per year at the direction by the President.
- Members of the Executive Committee should be in attendance at all meetings. If unable to attend, they shall notify the Presiding Officer to be excused. Three unexcused absences by any member will subject them to recall by the Executive Committee.
- The Sergeant-at-Arms shall call the Roll of the Executive Committee at all Board and General Meetings. The roll shall show who was in attendance and who was excused by the Presiding Officer.
A special Meeting of the Executive Committee may be called at any time by the President or Chairman or three or more members of the Executive Committee, provided the Committee is notified at least two (2) days before the date set for such a special Meeting and the purpose stated. No other business may be considered at such special Meetings and one-third (1/3) of the Executive Committee must be present to constitute the quorum.
One-third (1/3) of the members of the Executive Committee shall constitute a quorum at any Executive Committee Meeting.
Order of Business
Order of Business: At the regular Meetings of the Italian American Executives of Transportation, the order of business shall be:
- Roll Call by the Sergeant-at-Arms of the Executive Committee
- Approval of minutes of preceding Meeting
- Approval of Treasurer’s report by members of the Executive Committee
- Financial Secretary’s report if applicable
- General Counsel’s report if applicable
- Report of Standing Committee’s
- Report of Special Committee’s
- Old Business
- New Business
Election of Officers
At least thirty (30) days prior to the Annual Election Meeting, the President shall appoint one (1) committee of five (5) members none of whom shall be an Officer or Director*, who shall nominate the Officers and Directors for the ensuing year. This Committee shall be chaired by the Chairman of the Board. The Committee shall present the names of the nominees to the Recording Secretary, who shall mail the same to each member at least fifteen (15) days prior to the Annual Election.
*In order to fulfill the requirements of a Past-President serving on the nominating Committee this requirement may, with approval of the Executive Committee, be waived if he/she is a Director.
Any seven (7) or more members may prepare a slate and have it in the possession of the Recording Secretary ten (10) days prior to the Annual Election. Any said slate or slates shall be mailed by the Recording Secretary seven (7) days prior to the Annual Election without prior approval of the Executive Committee.
No one shall be nominated whose consent to serve has not been first obtained.
No nominations may be made from the floor at the Annual Election Meeting.
No member shall be a candidate for more than one (1) office.
Offices of the Executive Committee shall not be held if nominee holds an Executive Position in another Italian Organization with the exception of a Veterans Group.
Election shall take place in a suitable meeting room, as agreed upon by the Board of Directors of the Italian American Executives of Transportation and shall be held under the supervision of three (3) clerks appointed by the presiding officer.
At the Annual Election Meeting the President, 1st Vice President, 2nd Vice President, Recording Secretary, Financial Secretary, Treasurer, Sergeant-At-Arms and three (3) Board of Directors shall be elected for terms of three (3) years each.
the Election for the year of 1987, there shall be three (3) Categories of Directors. There will be three (5) Directors with a two
(2) year term, and three (4) Directors with a one (1) year term. All years subsequent will require the
replacement of no more than five (5) directors for a two (2) year term.
All official vacancies occurring during the year shall be filled by the Executive Committee.
Qualifications for being nominated to one of the Offices other than Director: the nominee must have been Chairman of a Committee, or had been a member of the Board of Directors.
Expenses incurred in defending a civil action, suit or proceeding of any Executive Board member may be paid by the IAET in advance of final disposition. This is if the suit or proceeding is in accordance to with the mission statement of the IAET and approved by the Executive Board. Negligence in the exercise of duty will not be considered reimbursable.
The Retiring President shall automatically become Chairman of the Board for the succeeding year. The retiring Chairman of the Board shall automatically become Vice Chairman for the succeeding year.
President and Vice President
The President or in his/her absence, the 1st Vice President shall preside at the General Meetings.
In absence of the President and 1st Vice President, the 2nd Vice President shall preside at the General Meetings.
The duties of the Recording Secretary shall be to conduct all correspondence, keep record of the proceedings, keep roll of the members, furnish information to any Member of the Executive Committee on request, and discharge such other duties pertaining to the Office or assigned by the President.
Secretary will have the minutes of the last General Meetings at each Meeting
for reference purposes.
The Treasurer shall collect all monies and make all disbursements after approval by the President.
The Treasurer shall furnish a surety bond which shall be satisfactory to the Executive Committee, expenses of such bond to be paid by the Italian American Executives of Transportation.
Only the Treasurer shall deposit the monies of the Italian American Executives of Transportation in a bank approved by the Executive Committee. In the absence of the Treasurer, all monies for deposit shall be referred to the President.
An audit of the Treasurer’s accounts shall be made by the Auditing Committee at the end of each Year. An audit shall be made each year headed by the Financial Secretary.
An Official Organization Seal may be used upon approval of the Executive Board.
The Financial Secretary shall perform such duties pertaining to his/her office, or as may be assigned to him/her by the President.
The Financial Secretary shall conduct the functions of the auditing committee under the direction of the President.
Financial auditing committee shall consist of members to be appointed by the Financial Secretary including the Financial Secretary.
The General Counsel shall perform such duties of the Legal Counsel to be the advisor of the organization on all legal matters which are submitted to said counsel for determination.
Upon induction into Office, the President shall appoint a Chairman for each of the following Standing Committees, such Chairman to appoint not less than three (3) members to serve on such committees:
- Membership Public Relations
*Program to handle all functions except for standing committees.
3. Health and Welfare and Charitable
4. By-Laws: Committee to be appointed by the President to meet as the need arises
5. Annual Dinner Dance/Ad Book
6. Golf Outing
* Consisting of a Chairman and five (5) members
9. Candle light Bowl
10. Day at the Races
11. Sportsman’s Club
12. Family oriented events
13. Christmas Party
Other Committees can be appointed as need arises
1st Vice President shall appoint a Vice-Chairman for each Standing Committee.
These By-Laws may be amended by a two-thirds (2/3) vote of the Members present at any regular or special meeting of the Italian American Executives of Transportation, provided due notice of such meeting is mailed to the members of proposal to amend the By-Laws is given in the notice of such meeting.
In the Event of Dissolution of the Corporation, The Reserve Funds and all other assets remaining shall be distributed between non-profit charitable organizations. All financial obligations of the Corporation will have to be met prior to any distribution of funds.
Robert’s Rules of Order revised shall govern all procedures not otherwise provided for in these Articles of Incorporation and By-Laws.
Revised and accepted January 2017
Revision proposed August 9, 2018
Revision proposed on October 11, 2018